Virtual Receptionist With Diary Management

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Please fill out the form below with your requirements.

Why use our diary management service?

CallClever will not only answer your calls, look after your customers, and take down vital order details – we’ll also manage your diary. Our professional, trained operators will transfer the most important calls to you as well. And you’ll be kept up to date with everything we’re doing for you in real time via our online portal, by email, or by SMS.

Easy to set up

We integrate with your current diary management system quickly and smoothly.

Available 24/7

We manage your time 24/7, 365 days a year and you can contact us any time.

100% UK based

We’re based right here in the UK with UK telephone numbers for you to contact us.

How does diary management work?

CallClever provides you and your team with a diary management service delivered by our highly-trained, customer-facing virtual receptionists. They not only take your incoming calls, handle your customer enquiries, and help customers when they need support – they can schedule appointments directly into your diary in real-time.

When you sign up with us, you receive a new telephone number which connects direct to your dedicated virtual receptionist. You can choose from a local number or an 03 number.

This means that, while you’re busy running your business, your calls are always answered by a professional call handler so you never miss an opportunity to make a sale or deepen a relationship with an existing client.

Before the service goes live, our team finds out as much as possible about you, your business, and the types of clients you serve. Your virtual receptionists then receive extensive training to provide just the service callers are looking for and expect from your company.

If your caller wishes to make an appointment, our diary management virtual PA accesses your online diary to check your availability. If you have space available, we book them in for you. We’re here to arrange meetings, to provide you with clients’ contact details, to create agendas, and to manage your cancellations.

You’ll see in real time what your team are doing for you as we deliver updates live via SMS, email, or via your own dedicated online portal – whichever solution works best for you.

Our virtual receptionist service integrates seamlessly with any current diary management system you use. Your new appointments will show up on your screen in real time so you’re always kept firmly in the loop.

Why choose our diary management service?

  • Free up your time to focus on your business

    Your PA makes sure that your diary is always kept up to date and that everything is in order, giving you more time to focus on your business.
  • Increase levels of efficiency across your company

    When you know what needs to be done and when it needs to be done by, it’s a lot easier to start ticking important tasks off your to-do list.
  • Never miss or double book an important appointment again

    We are here to take the pressure off you and your team. Accidental scheduling mistakes and missed calls will be a thing of the past.

Call us on 0800 1245 5656 or email us at info@callclever.co.uk to discuss how our diary management service can help benefit your company.

FAQ's about diary management

No. Your customers can call you on your usual business phone number and they will automatically be put through to our diary management team.
No. Your virtual assistants use custom scripts so that your callers believe they’re speaking to someone working for you based at your company premises.
Our team handle everything for you. If you need to change or follow up an appointment, just let us know and they’ll cover outbound calls too.
As soon as your virtual PA has scheduled a meeting, you’ll see it in your diary in real time. We can also send you a text message or email to let you know.
Yes. We use secure online systems to add to your diary to keep your information safe and private.
Yes. Our clients in the property, medical, and service sectors in particular benefit from real-time appointment and reservation bookings.
Coming soon, you’ll be able to see all the calls you’ve received and the appointments we’ve made via our dedicated client-facing Android and Apple mobile apps.

Realistic, flexible, simple pricing

Daytime virtual receptionist diary management

£xx.xx per month
  • Calls answered 9am-5pm
  • 15 free calls a day
  • 50p per additional call
  • UK based call centre
  • Trained, friendly call handlers
  • Live transfer 20p per minute
30-day free trial Sign up

Evening-only virtual receptionist diary management

£xx.xx per month
  • Calls answered 5pm-9pm
  • 10 free calls a day
  • 50p per additional call
  • UK based call centre
  • Trained, friendly call handlers
  • Live transfer 20p per minute
30-day free trial Sign up

Night-time virtual receptionist diary management

£xx.xx per month
  • Calls answered 9pm-9am
  • 20 free calls a night
  • 50p per additional call
  • UK based call centre
  • Trained, friendly call handlers
  • Live transfer 20p per minute
30-day free trial Sign up

All day virtual receptionist diary management

£xx.xx per month
  • Calls answered 9am-9pm
  • 25 free calls a day
  • 50p per additional call
  • UK based call centre
  • Trained, friendly call handlers
  • Live transfer 20p per minute
30-day free trial Sign up

Around the clock virtual receptionist diary management

£xx.xx per month
  • Calls answered 24/7
  • 45 free calls per day
  • 50p per additional call
  • UK based call centre
  • Trained, friendly call handlers
  • Live transfer 20p per minute
30-day free trial Sign up